artageoasis Privacy Policy


Last Updated in September 2020

This Privacy Policy describes how artageoasis Company Pte. Ltd. (“artageoasis,” “we,” “us,” “our”) collects, uses, and shares information about you when you visit and interact on our website (mobile and desktop) and mobile app (collectively, “Site”) or other means connected to the Sites (such as contacting our customer service team via chat or email). Below is a summary of our privacy practices. Our full Privacy Policy is available below, or you can click the links on any of the points detailed in the summary table for further details.

1. Collection We may collect information about you, such as your name, phone number, email address, and credit card details through your use of the Site.
2. Use We may use your information to provide the requested services, maintain and improve the Site, and send you marketing communications.
3. Mobile Devices With your consent, we may send you push notifications with information about your reservations and artageoasis programs of your choosing.
4. Sharing We may share your information with suppliers, service providers, and our affiliates.
5. Country-Specific Privacy Rights Depending on your country of residence, you may have rights to request information from us including how we share certain categories of your information with third parties.
6. Cookies We may use cookies and similar technologies to help provide our Site, understand and customize your preferences, and display relevant advertising.
7. Opting out of Marketing Emails You may opt-out of artageoasis’s email marketing communications by using the unsubscribe link in our marketing emails or by changing your account settings.
8. International Transfers We maintain appropriate protections for cross-border transfers as required by law for international data transfers.
9. Information from Other Partners We may collect information from affiliated entities, business partners, or other third party providers and you may opt-out of this collection.
10. Security We maintain reasonable security measures to protect your information and require our service providers to do the same.
11. Data Subject Rights You may exercise certain rights of access, correction, deletion, portability, or object to certain processing of your information.
12. Updates to Privacy Policy We will notify you of any material changes by posting the updated version of this Privacy Policy and taking other steps as needed.
13. Third Party Links We may provide links to Third Party Websites that are not owned or controlled by us, and are governed by separate user terms and privacy statements.
14. Additional Considerations Information related to minors, policy language, and Terms of Use.
15. Contacting Us Please contact us with any questions about this Privacy Policy or our privacy practices as detailed below.

1. Information We Collect

We collect information about you that you provide to us when using the Site, such as your name, address, phone number, credit card details, e-mail address, accommodation name, accommodation location and/or length of stay, and your artageoasis account password for accommodation reservations. In addition for flight reservations, we may also collect passenger name, date of birth, nationality and passport details including passport number, country of issue and expiry date.

By visiting our Site, we may also automatically collect certain usage information, such as your IP address, geographic data, country, search preferences related to specific searches, browser, and information about your device’s operating system, application version, language settings, and pages that have been shown to you. If you are using a mobile device to access our mobile app or mobile optimized Site, we might also collect information that identifies your mobile device, such as the device ID, location of the device (with your consent), and device-specific settings and characteristics.

If you participate in an artageoasis program, there may be limited additional information that we may collect from the accommodation about your stay; for example, see the information below collected as part of the artageoasis Umrah program. When you make a reservation, our system registers through which means and from which websites you have made your reservation. We may also collect certain information through cookies, tags, and similar technologies as detailed below.

If you need to get in touch with our customer support team, or reach out to us through other means (such as through social media, or communicating with your accommodation through us), we will collect information from you there too.

Where you submit reviews regarding your accommodation or other ancillary services available on our website through us, we will collect information from you included in your reviews, including your first name and country of residence.

You can decide to participate in our referral programs or other promotions, and doing this will also mean providing us with personal data. In addition to that, you can provide us with feedback or ask for help with using the Sites or our various communications platforms.

Where you are making a booking with other guests whose details you provide to us as part of your reservation, or if you make a booking on behalf of someone else, it is your responsibility to ensure that the person or people you have provided personal information about are aware that you have done so, and have understood and accepted how artageoasis uses their information (as described in this Privacy Policy).

Accommodation partners may share information about you with us too – this may happen if you have questions about your pending booking or if disputes arise regarding your booking.

The artageoasis Umrah Program

If you are making a reservation on our dedicated Umrah landing page, then as part of processing your travel reservation(s) and facilitating your visa application with the respective Government authorities in the Kingdom of Saudi Arabia including the Ministry of Hajj and Umrah, and the Ministry of Foreign Affairs – we may collect, store, process and disclose additional personal information of yours consisting of the passport numbers, nationality, flight details and date of birth for each guest under a reservation made on the landing page as well as the email address and telephone number of the lead guest. Such personal information is required to process both the travel reservation(s) and visa application which is processed and approved by the respective ministries, and in order for the ministries to receive your visa application, your personal information will be disclosed through the ministries’ service provider, based in the Kingdom of Saudi Arabia. Your personal information will be retained by artageoasis for the duration outlined in this Privacy Policy.

Special categories of personal information

Certain types of personal data, such as religion or health-related information, are considered sensitive and may require additional protection under applicable laws. Although we do not ordinarily collect sensitive personal data as part of standard accommodation bookings, there may be a need to from time to time, collect such information e.g. as contained in a government-issued identification document or medical certificate if such information is supportive of a transaction or request that you ask us to perform on your behalf such as a cancellation or amendment of your booking. You may also elect to provide us with other information which may imply or suggest information like religion, health or other information, such as when specifying your dietary needs. Such collection and processing of such sensitive personal data will be in line with what is set out in this privacy statement.

Where required by law, we rely on the following legal bases to process personal information:

2. How We Use the Information We Collect

We may use information collected through the Site to:

When you make a reservation on one of our business partners’ websites or apps, we may also receive certain information such as your name and reservation information, including the accommodation reserved, in order to process your reservation and identify which channel your reservation has originated from.

During calls with our customer support team, live listening may be done or calls may be recorded for quality and reference purposes which includes the usage of the recordings for the handling of claims, training and fraud detection purposes. If you would prefer that your call was not recorded, you can opt out by stating this, or by hanging up. Call recordings are kept for a limited amount of time and automatically deleted thereafter, unless artageoasis has a legitimate interest to keep such recording for a longer period, including for fraud investigation and legal purposes.

If you have not finalized a reservation online, we may send you a reminder to continue with your reservation. We believe that this additional service is useful to you because it allows you to carry on with a reservation without having to search for the accommodation again or fill in all the reservation details from scratch. You may opt-out of receiving these reminders as detailed below under “Opting Out of Marketing Communications from Us.”

Please note that the confirmation emails and text messages sent after your booking are not marketing messages. These messages are part of your accommodation reservation process. Respectively, they contain information for you to check in at your booked accommodation and a separate invitation to complete the guest review form. You will continue to receive them, even if you have opted out of our marketing messages. Similarly, opting into receiving Price Alerts will not affect any other choices you have made regarding receiving communications from us. If you elect to receive Price Alerts, you will be able to opt out of receiving the same by clicking on the “turn off price alerts” or a similar message found in the Price Alert sent to you.

If you have selected a Mix and Save offer but look to have only finalized part of the offer (e.g. only finalized the booking for one but not both rooms), we may send you an email confirming you selected Mix and Save and to remind you to complete all bookings for your selected Mix and Save offer. This message is part of the Mix and Save booking process confirming your selection and in case you have overlooked completing all bookings. In addition to this, we may also send you a pre-check in email reminding you about changing rooms during your stay at the accommodation.

As mentioned above, if you are completing the booking for another person who will stay at the reserved accommodation, you also have the option to insert the guest’s email address for the purpose that the guest will receive the reservation confirmation and a separate invitation to complete a guest review.

Communications on the Site

We offer you and accommodation partners various means to communicate about accommodations and existing reservations, directing the communications through the Site. You can contact us with questions about your reservation or about your accommodation via the Site, and via other channels that we may make available.

We may access communications and may use automated systems to review, scan, and analyze communications for security purposes; fraud prevention; compliance with legal and regulatory requirements; investigations of potential misconduct; product development and improvement; research; customer engagement, including to provide you with information and offers that we believe may be of interest to you; and customer or technical support. We reserve the right to block the delivery of or review communications that we, in our sole discretion, believe may contain malicious content, spam, or may pose a risk to you or, accommodation partners, us, or others. Note, all communications sent or received using the Site’s communication tools will be received and stored by us. Business partners through whose platform you made the reservation and accommodation partners may choose to communicate with you directly via email or other channels that we do not control.

3. Mobile Devices

With your consent, we may send you push notifications with information about your reservation, guest reviews, potential future stays, or as part of any artageoasis programs that you participate in, including coupons. You may grant us access to your location information or contact details in order to provide services requested by you. When you upload a picture from your mobile device, your picture may also be tagged with your location information. Please read the instructions of your mobile device to understand how to change the settings and enable the sharing of such information or the receipt of (or opt out of receiving) push notifications (including Software Development Kit (“SDK”) and push token data). Different device operating systems may have different default settings, so please familiarize yourself with such settings governing push notifications.

4. Sharing Your Information

In connection with your visit to our Site and use of our services, we may share your information as follows:

We provide appropriate protections for such sharing as required by applicable law to prohibit third parties from using your information for their own purposes, and to address the security and confidentiality of your information. Except as disclosed in this Privacy Policy or as required or permitted by applicable law, we will not disclose your information to third parties without your consent.

5. Country-Specific Privacy Rights

California Privacy Rights

If you are a California resident, please note the following about how we collect, use and disclose your personal information, including additional rights you may have to your personal information:

To protect your privacy and security, we will verify your identity before responding to such request, and may request you provide us with information matching the identifiers and commercial information already maintained by artageoasis about you or additional proof where necessary. If you are making this request on behalf of someone else, we may request the authorized agent provide us with a copy of a valid power of attorney or evidence of the written authorization. You will not be penalized for exercising your rights to your personal information.

Do Not Sell My Info.” You also have the right to opt-out of artageoasis “selling” your personal information as defined under CCPA. To exercise this right. If you are making this request on behalf of someone else, we may request the authorized agent provide us with a copy of a valid power of attorney or evidence of the written authorization. If we have actual knowledge that you are under the age of 16, we will not sell your personal information without proper consent.

South Korea Privacy Rights

If you are a South Korean resident, you may request information from us about how we may share certain categories of your information with third parties. artageoasis may provide third parties with your information as set forth below:

Third Party Recipients Information Collected, Purposes, and Retention
Suppliers (e.g., Lotte Hotels & Resorts
The Shilla Seoul
Shilla Stay Hotels
The Plaza Seoul
Skypark Hotels
Sejong Hotel Seoul Myeongdong
The Grand Hyatt Hotel
Novotel Ambassador Seoul
Ramada Seoul Hotel
Oakwood Premier Coex Center)Third party accommodation suppliers (e.g.
Process reservation details (e.g., name, email address, phone number, and credit card number (for pay at hotel bookings) in connection with finalizing your reservation. Please see the section “Data Retention” below for details on how long we may retain your information.

We also entrust the processing of your information as provided below, accompanying such entrustment with contractual safeguards to protect your information:

Name of Trustee Entrusted Functions
Data Warehousing Trustee Hosting databases used to maintain customers’ information.
Payment Processing Trustee Processing customers’ credit/debit card information.
Direct Marketing Trustee Managing artageoasis’s direct (e.g., email) marketing program.
Customer Care Trustee Responding to customers’ inquires about artageoasis’s Site and services.
Loyalty Program Trustee Managing artageoasis’s customer loyalty program.
Analytics and Interest Based Advertising Trustees Assessing how customers interact with the Site and third party websites, in order to improve the Site and services and tailor marketing to customers.
Mileage Program Trustee Managing customers’ mileage program participation.

As described in more detail under the section “How You Can Access or Change Your Information,” you may have certain data subject rights under local law.

For further information including the name of the third party recipients and trustees that we may share your information with, please contact the artageoasis Data Governance Officer to request such further information. You may also contact your local authorities (local numbers provided):

However, please note that as set out in our Terms of Use, artageoasis Company Pte. Ltd. in Australia provides the services to you, and there is currently no entity in South Korea providing reservation services to South Korean residents.

We will retain your information for the period necessary to provide and secure our Sites and services, and to exercise our legal rights and comply with our legal or regulatory obligations. When artageoasis no longer needs to use your information, we will remove your information from our systems and records and/or take steps to properly anonymize it so that you can no longer be identified from it, unless we need to keep your information to carry out corporate tasks and conduct our business or to comply with applicable legal or regulatory obligations.

China Privacy Notice

If you are a Chinese resident, please note the following regarding the cross-border transfer/sharing of your information.

Disclosure / Transfer of Information

We will maintain the confidentiality of your information, but may provide or transfer your information to third parties as detailed above under “Sharing Your Information,” which may include transferring your information to persons to whom we are required to make disclosures to under applicable law within or outside China.

Transfer of Information Overseas

We will generally maintain your information on servers in Hong Kong and Australia, or any other data centers outside the PRC. However, we may transfer your information to third parties mentioned above who may be located outside the China.

Brazil Privacy Notice

Under Brazilian law, we must collect, process and store CPF numbers (tax IDs) of Brazilian nationals or residents if you pay in BRL on our Site. The value of your transaction with us and your CPF number will be shared with our external payment processor for disclosure to the Brazilian Central Bank. We will otherwise retain your CPF number for the duration mentioned in this Privacy Policy and collect and process your information respecting the rules of the Personal Data Protection Law (Brazilian Federal Law No. 13,709/2018). By proceeding with the booking reservation and accepting our Privacy Policy you express your consent to the treatment of your personal data for the determined purposes.

India Privacy Notice

Under Indian law, we must collect, process and store PAN numbers (tax IDs) of Indian nationals or residents in relation to any overseas payments made on our Site. The value of your transaction with us and your PAN number will be shared with our external payment processor for disclosure to the authorised dealer bank. We will otherwise retain your PAN number for the duration mentioned in this Privacy Policy and collect and process your information respecting Indian law. By proceeding with the booking reservation and accepting our Privacy Policy you express your consent to the treatment of your personal data for the determined purposes.

6. Cookies

Our Site uses and allows third parties to place cookies (session and persistent), pixels/tags, SDKs, application program interfaces (“APIs“), and other technologies (collectively, “Cookies“) on our Site that collect and store certain information about you. Some of these Cookies are necessary to provide, secure, and maintain the Site to you, such as to keep you logged in while your visit our Site, while other Cookies are used to provide you with a better user experience, such as:

Interest Based Advertising

We may also allow certain third parties to place Cookies on our Site in order to collect information about your online activities on our Site (e.g., pages visited on the Site and searches you performed) and over time and across different websites you may visit. This information is used to provide advertising tailored to your interests from us (via email, on our Site, and on other websites) and by third parties on other websites you may visit, also known as interest based advertising, and to analyze the effectiveness of such interest based advertising. We may also share one-way hashed information with third party partners (e.g., Facebook) who may combine hashed information with other identifiers in order to serve custom artageoasis advertisements on other websites or mobile apps based on your prior visits to the Site. artageoasis neither supports nor endorses the goals, causes, or statements of any websites or mobile apps that display our advertisements.

Cross-Device Tracking

We may also combine information collected through Cookies and certain usage information from a particular browser or mobile device with another computer or device that may be linked to you (cross-device tracking) in order to optimize our services and provide tailored artageoasis communications and advertisements to you. If you do not want artageoasis to combine such information for its optimization of communications to you please unsubscribe from the artageoasis communications i.e. the newsletter.

Your Choices

Please review your Internet browser settings, typically under the sections “Help” or “Internet Options,” to exercise choices you have for certain Cookies. If you disable or delete certain Cookies in your Internet browser settings, you might not be able to access or use important functions or features of this Site, and you may be required to re-enter your log-in details.

To learn more about certain Cookies used for interest based advertising (including through cross-device tracking) and to exercise certain opt-out choices you may have regarding Cookies.

By exercising such choice regarding interest based advertising, you may still receive advertisements, but the network from which you opted out will no longer deliver ads tailored to your interests. You should also know that logging out of your user account will not actually mean that you opt out of personalized advertisements.

You may need to make such choices on each browser and device you may use to exercise choice regarding certain Cookies. Lastly, at this time the Site is not configured to honor browsers’ “Do Not Track” signals, except where required by applicable law.

7. Opting Out of Marketing Communications from Us

You can opt out of receiving marketing communications from us at any time by using the “Unsubscribe” link in each newsletter or communication, or through your artageoasis account (if you’ve created one) – the email subscriptions settings is under “Profile”.

8. International Transfers

In connection with the purposes described above, your information may be stored in locations outside of your home country, which may have different standards of data protection than your home country. We provide appropriate protections for cross-border transfers as required by law for international data transfers, including information transferred to third parties. With respect to such transfers from the European Economic Area (“EEA“) to the United States and other non-EEA jurisdictions, we may rely on the EU Model Clauses and/or the need to process your information in order to provide the requested services (performance of a contract) to transfer your information. As permitted by applicable law, you may request details about the suitable safeguards we have in place by contacting us as detailed below. For Chinese residents, please see the details provided above under “China Privacy Rights.”

9. Information from Other Partners

On occasion, affiliated entities, business partners, or other third party providers may share information with us. One example is if you access or sign in to our Site through social media, such as Facebook Connect, we may collect information from you such as your username, and other information made available to us via such services. In general, your ability to provide such information is through the service provider themselves and you can change those settings in your account settings of the relevant service provider. In general, we may work with our partners to improve and personalize your use of our website in accordance with this policy.

We have partnered with Facebook to provide personalized content on artageoasis for members of Facebook. If you are a Facebook and artageoasis user and you have signed into artageoasis via the Facebook single sign on feature, then our Site will be personalized for you to display information/stays of your Facebook friends at accommodation in the past and also future stays at accommodation bookable through the Site. The information that may be displayed include the name of the accommodation, the date of stay, the location of the accommodation, your review of past accommodation, the hotel room and price of the hotel room (“Stay Information“), and such information may be shown and personalized to you on the search pages of the accommodation on the Site, and the search calendar amongst other places. Further, your Stay Information will also be displayed to your Facebook friends who are also artageoasis customers and who have signed in through the Facebook single sign on feature on the Site, as displayed on their search pages described above within the Site and updated each time you make a booking through artageoasis.

How to opt out: artageoasis has made it simple for you to opt out of this feature at any time by toggling “no” through (i) the thank you page after you make a booking, and (ii) your “Manage My Booking” page on the Site. Further, if you need help to opt out you may contact our customer experience team at any time.

10. Protecting Your Information

We maintain reasonable physical, electronic, and organizational security measures to protect your information against accidental or unlawful destruction or accidental loss, alteration, or unauthorized disclosure or access. We use Secure Socket Layer technology to encrypt credit card information during transit. Through your personal account, you also have the ability to save credit card details for faster future bookings and payments. Your card details are encrypted and you can always log in to your personal account to delete, edit, or add certain credit card details. For security reasons, the number cannot be edited (but the card details can be deleted). When viewing card details, only the last 4 digits of the number will be visible. Please note that we will store the last 4 digits of your credit card securely upon any booking made (this is required to manage any refund requests for that booking).

Data Retention

We will retain your information for the period necessary to provide and secure our Sites and services, and to exercise our legal rights and comply with our legal or regulatory obligations. When artageoasis no longer needs to use your information, we will – unless we need to keep your information to comply with applicable legal or regulatory obligations or the information is required to carry out corporate tasks and conduct our business – remove it from our systems and records and/or take steps to properly anonymize it so that you can no longer be identified from it.

11. How You Can Access or Change Your Information

You can easily correct your account name, the booking holder name (subject to the cancellation policy attached to the booking) and contact number at any time by signing in to your account on the website. Alternatively, please contact us via our Customer Support page to exercise any of the following rights:

To protect your privacy and security, we will verify your identity before responding to such request, and your request will be answered within a reasonable timeframe.We may not be able to allow you to access certain personal information in some cases e.g. if your personal information is connected with personal information of other persons, or for legal reasons. In such cases, we will provide you with an explanation why you cannot obtain this information. We may also deny your request for deletion or rectification of your personal information due to statutory provisions, especially those affecting our accounting processes, processing of claims, for fraud detection or prevention purposes, and mandatory data retention, which may prohibit deletion or anonymization.

12. Updates to Privacy Policy

On occasion, artageoasis may revise this Privacy Policy to reflect changes in the law, our information collection and use practices, the features of our Site, or advances in technology. If we make revisions that change the way we collect or use your information, those changes will be posted in this Privacy Policy and the effective date will be noted at the beginning of this Privacy Policy. Therefore, you should review this Privacy Policy periodically so that you are up to date on our most current policies and practices. artageoasis will also prominently post such material changes prior to implementing the change, and ask for your consent if required by law.

13. Links to Third Party Websites

We may provide links to other websites that are not owned or operated by us (“Third Party Websites“). When you use a link online to visit a Third Party Website, you will be subject to that website’s privacy and security practices, which may differ from ours. You should familiarize yourself with the privacy policy, terms of use and security practices of the linked Third Party Website before providing any information on that website.

14. Additional Considerations

A Special Note About Minors

Our Site is not directed to minors under the age of 18. However, minors can normally accompany their parent(s) or legal custodian(s) who have booked an accommodation, unless prohibited by an accommodation property’s policies.


This Privacy Policy has originally been drawn up in the English language. Translations in other languages are available for your convenience. In case of conflict between the English language version and a translated version, the English language version shall prevail.

Terms of Use

Terms of Use for more details on using our Site. This Privacy Policy forms an integral part of our Terms of Use.

15. Contacting Us

If you have any questions about this Privacy Policy or our privacy practices, please contact our artageoasis Data Governance Officer by email